Thursday, April 24, 2014

Conflict Management Techniques

Conflict situations are an important aspect of the workplace. A conflict is a situation when the interests, needs, goals or values of involved parties interfere with one another. A conflict is a common phenomenon in the workplace. Different stakeholders may have different priorities; conflicts may involve team members, departments, projects, organization and client, boss and subordinate, organization needs vs. personal needs. Often, a conflict is a result of perception. Is conflict a bad thing? Not necessarily. Often, a conflict presents opportunities for improvement. Therefore, it is important to understand (and apply) various conflict resolution techniques.

Forcing

Also known as competing. An individual firmly pursues his or her own concerns despite the resistance of the other person. This may involve pushing one viewpoint at the expense of another or maintaining firm resistance to another person’s actions.

Examples of when forcing may be appropriate

  • In certain situations when all other, less forceful methods, don’t work or are ineffective
  • When you need to stand up for your own rights, resist aggression and pressure
  • When a quick resolution is required and using force is justified (e.g. in a life-threatening situation, to stop an aggression)
  • As a last resort to resolve a long-lasting conflict

Possible advantages of forcing:

  • May provide a quick resolution to a conflict
  • Increases self-esteem and draws respect when firm resistance or actions were a response to an aggression or hostility

Some caveats of forcing:

  • May negatively affect your relationship with the opponent in the long run
  • May cause the opponent to react in the same way, even if the opponent did not intend to be forceful originally
  • Cannot take advantage of the strong sides of the other side’s position
  • Taking this approach may require a lot of energy and be exhausting to some individuals

Win-Win (Collaborating)

Also known as problem confronting or problem solving. Collaboration involves an attempt to work with the other person to find a win-win solution to the problem in hand - the one that most satisfies the concerns of both parties. The win-win approach sees conflict resolution as an opportunity to come to a mutually beneficial result. It includes identifying the underlying concerns of the opponents and finding an alternative which meets each party's concerns.

Examples of when collaborating may be appropriate:

  • When consensus and commitment of other parties is important
  • In a collaborative environment
  • When it is required to address the interests of multiple stakeholders
  • When a high level of trust is present
  • When a long-term relationship is important
  • When you need to work through hard feelings, animosity, etc
  • When you don't want to have full responsibility

Possible advantages of collaborating

  • Leads to solving the actual problem
  • Leads to a win-win outcome
  • Reinforces mutual trust and respect
  • Builds a foundation for effective collaboration in the future
  • Shared responsibility of the outcome
  • You earn the reputation of a good negotiator
  • For parties involved, the outcome of the conflict resolution is less stressful (however, the process of finding and establishing a win-win solution may be very involed – see the caveats below)

Some caveats of collaborating

  • Requires a commitment from all parties to look for a mutually acceptable solution
  • May require more effort and more time than some other methods. A win-win solution may not be evident
  • For the same reason, collaborating may not be practical when timing is crucial and a quick solution or fast response is required
  • Once one or more parties lose their trust in an opponent, the relationship falls back to other methods of conflict resolution. Therefore, all involved parties must continue collaborative efforts to maintain a collaborative relationship

Compromising

Compromising looks for an expedient and mutually acceptable solution which partially satisfies both parties.

Examples of when compromise may be appropriate:

  • When the goals are moderately important and not worth the use of more assertive or more involving approaches, such as forcing or collaborating
  • To reach temporary settlement on complex issues
  • To reach expedient solutions on important issues
  • As a first step when the involved parties do not know each other well or haven’t yet developed a high level of mutual trust
  • When collaboration or forcing do not work

Possible advantages of compromise:

  • Faster issue resolution. Compromising may be more practical when time is a factor
  • Can provide a temporary solution while still looking for a win-win solution
  • Lowers the levels of tension and stress resulting from the conflict

Some caveats of using compromise:

  • May result in a situation when both parties are not satisfied with the outcome (a lose-lose situation)
  • Does not contribute to building trust in the long run
  • May require close monitoring and control to ensure the agreements are met

Withdrawing

Also known as avoiding. This is when a person does not pursue her/his own concerns or those of the opponent. He/she does not address the conflict, sidesteps, postpones or simply withdraws.

Examples of when withdrawing may be appropriate:

  • When the issue is trivial and not worth the effort
  • When more important issues are pressing, and you don't have time to deal with it
  • In situations where postponing the response is beneficial to you, for example -
    • When it is not the right time or place to confront the issue
    • When you need time to think and collect information before you act (e.g. if you are unprepared or taken by surprise)
  • When you see no chance of getting your concerns met or you would have to put forth unreasonable efforts
  • When you would have to deal with ostility
  • When you are unable to handle the conflict (e.g. if you are too emotionally involved or others can handle it better)

Possible advantages of withdrawing

  • When the opponent is forcing / attempts aggression, you may choose to withdraw and postpone your response until you are in a more favourable circumstance for you to push back
  • Withdrawing is a low stress approach when the conflict is short
  • Gives the ability/time to focus on more important or more urgent issues instead
  • Gives you time to better prepare and collect information before you act

Some caveats of withdrawing:

  • May lead to weakening or losing your position; not acting may be interpreted as an agreement. Using withdrawing strategies without negatively affecting your own position requires certain skill and experience
  • When multiple parties are involved, withdrawing may negatively affect your relationship with a party that expects your action

Smoothing

Also known as accommodating. Smoothing is accommodating the concerns of other people first of all, rather than one's own concerns.

Examples of when smoothing may be appropriate:

  • When it is important to provide a temporary relief from the conflict or buy time until you are in a better position to respond/push back
  • When the issue is not as important to you as it is to the other person
  • When you accept that you are wrong
  • When you have no choice or when continued competition would be detrimental

Possible advantages of smoothing

  • In some cases smoothing will help to protect more important interests while giving up on some less important ones
  • Gives an opportunity to reassess the situation from a different angle

Some caveats of smoothing

  • There is a risk to be abused, i.e. the opponent may constantly try to take advantage of your tendency toward smoothing/accommodating. Therefore it is important to keep the right balance and this requires some skill.
  • May negatively affect your confidence in your ability to respond to an aggressive opponent
  • It makes it more difficult to transition to a win-win solution in the future
  • Some of your supporters may not like your smoothing response and be turned off

Books on Conflict Management

The Eight Essential Steps to Conflict Resolution, by Dudley Weeks
People Skills: How to Assert Yourself, Listen to Others, and Resolve Conflicts, by Robert Bolton

 

  

Next Steps

  • Learn communication strategies with various personalities
  • Determine another person's personality
  • What type of leader are you or your boss? 
  • Obtain a highly personalized, accurate analysis and career development strategies tailored to your personality. Obtain a multi-page report including:
    • Your personality type description and scoresPersonality Radar™ visually represents and summarizes strengths of the key workplace-related behavioural qualities of your personality. Click to complete your personality assessment.
    • Your personality strengths. Knowing and leveraging your personality strengths is important for career success. This section of the Career Development Profile describes distinct features of your personality such as leadership qualities, results orientation, creativity, the ability to establish effective collaboration, and so on. Use it for self-marketing. For example, you can incorporate the strengths into your resume, mention at the interview or in other appropriate situations to promote yourself.
    • Most favourable work environment. Discover the main characteristics of a work environment in which you can leverage the strong areas of your personality, be most successful, fulfilled and content.
    • Career development methods, tailored to the specifics of your personality. Using these methods may help you in career advancement.
    • Pitfalls. Like with everyone else, some of your natural personality traits may become your weaknesses or become obstacles in successful career development. These weaknesses or pitfalls typically manifest themselves when certain workplace circumstances are in place. This section describes some pitfalls related to the specifics of your personality, which you need to be aware of, as well as some useful tips to help you manage these issues.
    • Career and job change analysis. Outlines conditions and “symptoms” of when a career or a job change may be desirable, from a standpoint of personality fit. Provides job compatibility calculator to assess your current job compatibility. You can use the career and job change calculator multiple times, to assess compatibility as you move on from one position or job to another.
Share this page!
Share this site!Share this site!Share this site!Share this site!Share this site!Share this site!Share this site!Share this site!Share this site!Share this site!Share this site!Share this site!
Copyright © HumanMetrics Inc.